Wk18-Create an Email Template Library
Template Power
If there’s one habit that has saved me more time than almost anything else, it’s building an email template library. It’s not fancy—but it’s a total game-changer for your workflow, your energy, and your client experience.
Habit of the week:
Wk18-Create an Email Template Library
If there’s one habit that has saved me more time than almost anything else, it’s building an email template library. It’s not fancy—but it’s a total game-changer for your workflow, your energy, and your client experience.
Why it matters:
This week's habit is creating a reusable email template library for common client and business communications. Whether onboarding, project updates, or simple follow-ups, having ready-to-go templates clears mental space, saves time, and keeps your messaging consistent.
Quick Start Guide:
Writing emails from scratch every time drains your time and energy. A template library keeps your communication professional, consistent, and fast. It also reduces mistakes because you're not reinventing the wheel each time you need to respond.
Cami's Tips
- Start Simple: Save the emails you find yourself rewriting more than once.
- Organize by Category: Group templates into folders—onboarding, project updates, offboarding, referrals, etc.
- Customize for Your Voice: Start with a basic structure, but always rewrite in your own tone. Make it sound like you.
- Use a Tool: Consider storing your templates in a tool like Mixmax, Gmail templates, or simple folders in your email platform.
- Automate When Possible: Connect templates to automation for even bigger time savings (e.g., welcome emails after contract signing).
Routine Checkpoint:
Remember, a streamlined email process frees your brain for creativity and not busy work.
What's Your Take?
Have you started saving your go-to emails? How has it helped your workflow? Share your thoughts using #WebDesignerHabits and let's keep improving together!
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about the author
Cami MacNamara is a web designer and owner of WebCami LLC, a Seattle-based agency since 2002. She created Web Designer Habits to help solopreneurs build smarter systems, stay productive, and run a business that works for them.